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Purchasing Coordinator

Mosaic

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Administration, Sales & Business Development

Phoenix, AZ, USA

Posted on Tuesday, April 9, 2024

About Mosaic:

At Mosaic, our mission is to make places people love and to make those places widely available. As a tech-enabled general contractor for the residential development industry, we partner with the nation's most innovative developers to transform how communities are created and delivered. Come build with us!

Mosaic is a strong fit for individuals who are passionate about solving the upstream challenges of homebuilding, and who thrive in cross-disciplinary teams of software developers, designers, and construction managers.

About this Opportunity:

As a member of the Construction Operations team, the Purchasing Coordinator will play a key role in validating and maintaining the integrity of our system’s data. Reporting into the Director of Purchasing, the Purchasing Coordinator will work in collaboration with the Purchasing team to research and gather information needed to establish accurate house budgets and optimized purchasing data. This effort will involve refining current processes and procedures and the implementation of new methodology to support the company’s growth plans.

*The Purchasing Coordinator is an in office role. *The Purchasing Coordinator must maintain a valid driver’s license and clean driving record.

We Are Looking For Candidates Who Are:

Inquisitive.
Meticulous and detail oriented.
Persistent.
Eager to learn.
Self-starters.
Tech savvy.
Strong written and verbal communicators.
Team players.

Key Responsibilities:

Review purchasing contracts to ensure system data matches awarded bidsManage vendor contracts and ensure contractor onboarding process runs smoothly.
Participate in the development of specifications for equipment, products, or substitute materials.
Participate in the architectural VE process through the change order process.
Organize project information for optimal workflow.
Assist in the preparation and organization of budget estimates for customer projects identified through Mosaic’s Growth team.
Assist in the creation of builder specifications and documentation for scopes of work for requested builder clients.
Promote internal communication between purchasing and the broader operations team.
Communicate product changes to customer, operations, and subcontractors as well as coordinate pricing adjustments as needed.
Research trades and follow-up on the effectiveness, response times, services, performance, and workload in order to hire and retain the best subcontractors.
Prepare all contract documents including the preparation of plans and documentation for bid process; verify accuracy and completeness of all documents.
Generate comparison spreadsheets from complete and accurate bids that reflect each trades respective scopes-of-work.
Assist with re-bid/re-negotiate contracts with vendors once pricing has expired or an increase is requested.
Research and provide analysis and thorough back-up information as to why increase is necessary and must be applied.
Responsible for all project Schedule A and Work Order documentation.

Preferred Qualifications:

Bachelor’s or technical education preferred.
5+ years of total work experience with 2+ years of experience working in a purchasing role ideally with residential construction builders.
Familiarity with blueprints and construction documents.
Demonstrated experience bidding out all vertical trades and awarding contracts for multiple production build communities.
Experience with project management and ERP softwaresExperience working with Google Workspace.

Company Benefits: Mosaic offers a competitive salary, 401(K), medical dental, vision, and life insurance, unlimited PTO, and a generous number of company holidays.

Company Work Environment Philosophy: Mosaic is a flex-first work environment, meaning some of the roles are worked primarily on a remote basis with some visibility to the corporate offices while others are worked physically in the corporate office or other such assigned in-person physical hub with some flexibility for occasional remote. These schedules are pre-designed and physical workspaces pre-determined based specifically on the position and visibility needs.

EEO Statement: The equal employment opportunity policy of this employer provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, age, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. This employer hires and promotes individuals solely on the basis of their qualifications for the job to be filled.